As hospitals face continued nurse shortages and documentation overload, AI-powered voice tools are becoming a lifeline. At the forefront of this movement is Aiva, whose mobile app integrates tightly with Epic's electronic health record (EHR) system to make charting faster, easier, and more effective for nursing teams.
Aiva’s app, known as Nurse Assistant, allows nurses to document observations using conversational voice or text — in real time. Unlike physician voice tools, which typically create long-form notes to be validated later, Aiva enables near-instant submission of discrete, structured data (like a word or number for an individual flowsheet column) as well as longer text entries. Nurses simply log into the app on their hospital-issued iPhone or Android device, identify the patient, speak the observation (e.g., “Room 8915 has back pain rated 3”) and confirm the system’s proposed chart entry. This entire process happens in real-time and syncs directly with Epic’s EHR.
The app’s functionality is built specifically for the speed and specificity nurses need. It can handle everything from flowsheet charting and pain ratings to nutrition logs and sedation levels. It even supports specifying the time of the charting and voice-based editing, giving clinicians flexibility without sacrificing accuracy or compliance.
Nurse Assistant is available in the Epic Showroom.
Aiva’s integration with Epic is already showing impressive results at major health systems like Cedars-Sinai Medical Center, as reported in Becker’s Hospital Review. In a pilot involving over 120 nurses, the hospital saw:
85% faster documentation
30% lower incidental overtime
43% higher patient satisfaction scores on nursing-specific metrics
One nursing manager at Cedars-Sinai remarked, “In the time it takes a nurse to badge into the computer, they’ve already completed the task in Aiva.” The ability to document by voice, without leaving the bedside, has not only improved patient experience but also given nurses back precious time during each shift.
While voice charting is the flagship feature, Aiva goes far beyond. Thanks to its deep Epic integration, nurses can use the app to instantly retrieve vitals, lab results, orders and patient lists. They can also set voice-based reminders, like “Remind me to turn Mr. Diaz in one hour,” or quickly check hospital protocols on the fly.
Additionally, Aiva connects to more than 30 non-EHR systems, allowing nurses to manage work orders, control smart devices (lights, blinds, TVs), and even start interpreter services — all using their voice.
To make this seamless experience possible, integration with Epic involves several key steps. Hospital IT teams set up secure HL7 data exchange interfaces (like ADT and ORU) and install Aiva’s application available via Epic Showroom. Fortunately, the Aiva platform is optimized to work quickly and securely within Epic’s architecture, maintaining HIPAA compliance.
Aiva’s mobile voice charting solution, designed specifically for nurses, doesn’t just reduce clicks — it transforms the way documentation is done. By working hand-in-hand with Epic’s EHR, Aiva creates a faster, more intuitive and more flexible experience. The result is less burnout, better patient care and measurable ROI in the form of improved efficiency and satisfaction scores.
In an era where every minute counts, Aiva is helping nurses focus less on screens—and more on patients.